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Amp Up Your Archives!

Student organization records commonly transferred to the University Archives include:

  • Governing documents: constitutions, charters, mission and vision statements, and by-laws
  • Annual reports
  • Committee reports and minutes
  • Meeting minutes
  • Correspondence and memoranda (incoming and outgoing)
  • Subject files concerning projects, initiatives, activities, and functions     
  • Membership lists
  • Organizational histories
  • Publications and publicity materials: newsletters, brochures, event programs and booklets
  • Photographs, audio and visual recordings
  • Websites

The University Archives accepts the above records in analog or digital format.

If you have a question about donations, please contact Valencia L. Johnson at

Items that should not be transferred to the University Archives include:

  • Blank forms,
  • Detailed financial records, canceled transactions, canceled checks, bank statements, and receipts,
  • Plaques and trophies,
  • Records you want closed forever,
  • Duplicated material (though we are interested in original and annotated copies of material).

Current students and organizations, please follow this link:

Alumni or individuals, please follow this link:

As the creators of a collection, you are able to restrict access for a certain period of time. Records created by student organizations may be restricted at the discretion of the organization in consultation with the Project Archivist for Student Life and University Archivist for an approved limited period to protect personal information or privacy. The restriction will be recorded in the finding aid and cannot be applied retroactively.

Thank you for donating to the University Archives!