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Amp Up Your Archives!

Current Student Organization Donations

Student organization records commonly transferred to the University Archives include:

  • Governing documents: constitutions, charters, mission and vision statements, and by-laws
  • Annual reports
  • Committee reports and minutes
  • Meeting minutes
  • Correspondence and memoranda (incoming and outgoing)
  • Subject files concerning projects, initiatives, activities, and functions     
  • Membership lists
  • Organizational histories
  • Publications and publicity materials: newsletters, brochures, event programs and booklets
  • Photographs, audio and visual recordings
  • Websites

The University Archives accepts the above records in paper or digital format.

If you have a question about donations, please contact Valencia L. Johnson at vj2@princeton.edu.

Items that should not be transferred to the University Archives include:

  • Blank forms,
  • Detailed financial records, canceled transactions, canceled checks, bank statements, and receipts,
  • Plaques and trophies,
  • Records you want closed forever,
  • Duplicated material (though we are interested in original and annotated copies of material).

Current students and organizations, please follow this link: https://rbsc.princeton.edu/princeton-university-archives-transfer-form.

As the creators of a collection, you are able to restrict access for a certain period of time. Records created by student organizations may be restricted at the discretion of the organization in consultation with the Archivist for Student Life or the University Archivist for an approved limited period to protect personal information or privacy. The restriction will be recorded in the finding aid and cannot be applied retroactively.

Thank you for donating to the University Archives! 

Class Records and Alumni Donations

Class Records materials commonly transferred to the University Archives summarize class activities and include:

  • Annual reports and/or newsletters
  • Files concerning projects, initiatives, activities, and functions (excluding finance material) 
  • Governing documents: constitutions, charters, mission and vision statements, and by-laws
  • Notable emails (do not print them)
  • Organizational histories
  • Photographs, audio and visual recordings
  • Publications and publicity materials: newsletters, brochures, event programs and booklets
  • Reunion books
  • Websites (do not print them)

The University Archives accepts the above records in paper or digital format.

If you have a question about donations, please contact Valencia L. Johnson at vj2@princeton.edu.

We are pleased to receive records of abiding historical value that relate to Princeton University's past. The Archives would be much poorer if not for the generosity of alumni, faculty, and staff and their respective families. We are especially interested in records that might shed light on student life, including diaries, correspondence home, scrapbooks, examination questions, course syllabi and notes, and photographs.

Items that should not be transferred to the University Archives include:

  • Blank forms,
  • Career files,
  • Correspondence between classmates after graduation,
  • Financial records; canceled transactions, canceled checks, bank statements, and receipts, 
  • Nassau Heralds, 
  • Personal journals written after graduation, 
  • Plaques and trophies,
  • Records you want closed forever,
  • Reunion books published before 1950, 
  • Reunion clothing,
  • Duplicated material (though we are interested in original and annotated copies of material).

Thank you for donating to the University Archives! Please use the Ask Us Form to contact the University Archives to notify us about potential donations.